DeepaBali 2026 – Vendor Registration

Be Part of DeepaBali 2026

Join us for DeepaBali 2026 – A Festival of Light, Culture & Community, a family-friendly celebration bringing together Indian, Indonesian, Balinese and international communities in Bali.

🗓 Sunday, 1st November 2026
⏰ 3:00 PM – 9:00 PM
📍 GMIS Bali

We invite food, beverage, lifestyle, fashion, handicraft and merchandise vendors to be part of this special celebration.

Celebrate the Festival of Lights while showcasing your products, food, creativity and brand to a diverse community in Bali.

Your Booth

Each vendor will receive:

• 📐 Booth space: 2 m × 3 m
• 🪑 Table: 180 cm × 60 cm
• 🪑 2 chairs
• 🔌 1 electric socket
• ⚡ Electrical appliances up to 1,000 watts total
• Vendors may bring an additional table or display furniture, provided everything fits comfortably within the allocated 2 m × 3 m booth space.
• Vendors are responsible for their own display, decoration, products and equipment.

Participation Fee: IDR 1,000,000 per booth

Select Your Table

Choose your preferred available table directly on the registration page. Once payment is completed, your selected table will be confirmed.

Limited tables are available.

Booth Layout for DeepaBali 2026:

Before You Register

Please ensure you have read and understood the booth dimensions, participation fee and Terms & Conditions before selecting your table and completing payment.

Select your table → Complete your details → Make payment → Receive your confirmation

Terms & Conditions:

1. Participation Fee: The participation fee is IDR 1,000,000 per booth for DeepaBali 2026.
2. Event Date & Timings: DeepaBali 2026 will be held on Sunday, 1st November 2026, from 3:00 PM to 9:00 PM at GMIS Bali. Vendors are required to be present and have their booths operational at least 30 minutes before the event starts and for the full duration of the event.
3. Booth Allocation: Each vendor will be allocated a 2 m × 3 m booth space, including one 180 cm × 60 cm table and two chairs. Vendors may bring additional tables, display units or equipment, provided these remain entirely within their allocated booth area.
4. Table Selection: Vendors may select an available table during online registration. Table allocation is confirmed only upon successful completion of payment.
5. Sub-letting: Sub-letting or transferring the allocated booth/table to another vendor is strictly prohibited. Substitute vendors will not be permitted without prior approval from the Organizer.
6. Cancellation & Refunds: Participation fees are non-refundable once the registration and payment have been confirmed.
7. Set-Up & Dismantling: Detailed set-up, loading and unloading instructions, including access times, will be shared with registered vendors prior to the event. Vendors must complete their booth set-up before the event opens at 3:00 PM. Vendors must not dismantle or remove their displays before the official closing time of 9:00 PM, unless specifically approved by the Organizer.
8. Booth Staffing: Vendors must ensure that their booth is adequately staffed throughout the published event hours. Vendors may have representatives rotate during the event.
9. Booth Decoration & Branding: All booth displays, branding, signage and decorations must remain within the allocated 2 m × 3 m space and must not obstruct aisles or neighboring booths. Any venue-specific guidelines must be followed.
10. Food & Beverage Vendors: Food and beverage vendors must comply with all applicable food safety, hygiene and venue requirements. Any special requirements for food preparation, heating or cooking will be communicated by the Organizer. Open-flame cooking and gas stoves are not permitted unless specifically approved in advance.
11. Electrical Equipment: Vendors requiring electricity must indicate their requirements during registration. Each booth includes one electric socket with electrical appliances permitted up to a total of 1,000 watts. Any electrical equipment brought by vendors must be safe and suitable for use at the venue. Additional electrical requirements may be subject to availability and additional charges.
12. Promotion: Indoindians will promote DeepaBali through its website, social media, newsletter, WhatsApp communities and other communication channels. Vendors are encouraged to actively promote their participation through their own social media and community networks.
13. Visitor Numbers & Sales: Indoindians does not guarantee visitor numbers, sales, revenue or commercial results. Vendor participation is subject to the terms outlined above.
14. Organizer’s Right: The Organizer reserves the right to make reasonable changes to the event layout, program, booth allocation or operational arrangements when necessary for safety, venue requirements or the smooth running of the event.

We look forward to having you at DeepaBali 2026 and celebrating together!